OUR ORGANIZATION - EMPLOYEE REPORTING HOTLINE
Each of us at Our Organization makes choices every day that contribute to the character of our organization. We do this by making ethical decisions and dealing fairly with our customers, our suppliers, our shareholders, and with each other. It is paramount to us to provide our teammates with a workplace where they feel comfortable and supported.
As we look to the future, we each need to make the personal commitment to continue to act honorably, with integrity, and in full compliance with the ethical and legal standards set out in our Code of Conduct. It is clearly the right thing to do.
The ability for you to register your concerns, as an identified or an anonymous reporter, is critical to our employee support systems. While the hotline is a valuable tool available to you, it is not your only avenue for speaking up for what is right. We at Our Organization believe that it is essential that you feel secure when raising a concern, and we encourage you to communicate them openly.
Anonymous Allegations
Our policy allows employees to remain anonymous at their option. All reports or complaints are expected to be made in good faith, with honesty, fairness and full disclosure.
If you wish to report anonymously, please do not provide your name or other identifying information when submitting your concern. Please understand that, if you do choose to remain anonymous and do not provide a means to contact you, or if you don’t check back in, we may be unable to obtain the additional information needed to investigate or address your concern.
Our hotline provider will make every effort to protect the reporter’s identity. Please note that the information provided in a hotline report may be the basis of an internal and/or external investigation by the facility. It is possible that as a result of the information provided in a report, the reporter’s identity may become known to us during our investigation. Please know, though, that retaliation in any form against individuals submitting hotline reports will not be tolerated.
Submitting a Report
You may submit a report here or if you wish to speak with someone live, you may call 1-XXX-XXX-XXXX. When you submit the report here, you will be issued a Report ID and you will create your own PIN. Please write them down and keep them in a safe place. We ask you to use this Report ID, along with the PIN of your choosing, to return to the website to check on the status of your report and to leave follow-up information. By returning to the site, you will have the opportunity to review any follow-up questions or submit more information about this incident. If your report ID or PIN are lost, you may answer a few personal ID questions to recover your information. Please note that information you submit on the following pages, whether a report is fully or only partially completed, may be collected by Veritas Solutions Group and may be submitted to Our Organization.
This is NOT 911 or an Emergency Service
Do not use this site to report events presenting an immediate threat to life or property. Reports submitted through this service may not receive an immediate response. If you require emergency assistance, please contact your local authorities.
Matters to report
This service is intended to cover serious concerns that could have a large impact on the organization. Some examples of actions that should be reported are those that:
- Actions that may lead to incorrect financial reporting or theft
- Actions that are not in line with company policy, including standards of conduct and professionalism outlined in the Employee Handbook
- Acts which may lead to a breach in customer or company security or privacy
- Inappropriate treatment or behavior by an employee
- Any potential violation of law or regulation, such as conflicts of interest, corruption, or fraud
- Practices that vary from accepted standards for financial or business process controls
- Acts that otherwise amount to serious improper conduct
Report Resolution
Reports are submitted by Veritas Solutions Group to Our Organization and may or may not be investigated at our sole discretion. The action taken will depend on the nature of the concern. Initial inquiries will be made to determine whether an investigation is appropriate and the form that it should take. Some concerns may be resolved by agreed upon action without the need for an investigation. You may check back on the status of your report by logging back into the website or contacting Veritas on the hotline number.
Thank you for your continued support in upholding the highest of standards at Our Organization!